Currency symbols in Dynamics GP

This is another post in my #TipTuesday series. Today’s topic is a commentary on currency IDs as well as a tip on currency symbols.

I doubt everyone will agree with my thoughts on the items below as there are different approaches to configuring Dynamics GP. I think this also has elements of an “it depends” situation whether it makes sense for your organization or not. In any case, here is my take on currency setup & symbols and a couple of my tips I follow when configuring currencies.

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View options for multicurrency

Today’s #TipTuesday is another multicurrency tip. This is a simple one but I have still seen many customers with transactional errors simply because the user’s settings are such that it’s easy to mistakenly enter a transaction in the wrong currency.

If your Dynamics GP environment doesn’t have multicurrency enabled, this post is of no value to you! However, for everyone else, when you transact in another currency, this tip may be useful and lead to fewer errors in data entry or analysis.

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Tips for refreshing a test company

Today’s #TipTuesday is not an application tip but a technical one.

Most Dynamics GP clients have one or more test companies or test environments. I’d be willing to wager that many have some standard scripting that is run when a test company is refreshed and may even automate it in a SQL stored procedure or job. There are at least 2 standard Microsoft scripts that should be run all the time: changing the db_owner to ‘DYNSA’ and the standard script to update company database references in the refreshed company db.

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Account Maintenance Options

Today’s #TipTuesday is a “back to the basics” tip. I wanted to cover off a few areas in G/L Account Maintenance that are often overlooked or that users are unaware of.

The first one, Allow Account Entry, is a favourite of mine because too often I’ve seen organizations with reconciliation issues that were caused by “rogue” journal entries posted directly to accounts that shouldn’t ever be posted directly to.

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Reverse Fiscal Year End Close

This #TipTuesday discusses the feature introduced in GP 2013 R2, the ability to reverse a Fiscal year-end close (i.e. re-open a closed fiscal year).

Generally speaking, there should be very few reasons why this is necessary in the first place, as you have the ability to post to the previous (most recent) closed year already, which I hope most people are aware of. However, there are a couple of situations where I can see this occurring:

  • Some event requiring restatement of a year prior to the most recent closed year. Other than adjusting opening retained earnings, you could re-open the year to post exactly where you want this entry done and then re-close.
  • Fixing issues where GL accounts were set up with the wrong posting type!

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