Fixed Assets GL Posting Flow Part 3

Today’s #TipTuesday is a continuation of my Fixed Assets series around G/L posting flow. This post will be the start of what happens during Retirement transactions in Dynamics GP. There are a lot of options around retirements, although in the end most selections don’t impact the results much as you will see. I will be breaking this into different posts to keep the length manageable. Today: retirements in the first year of ownership (acquisition year).

The previous posts so far are:

  1. Additions with & without YTD/LTD amortization
  2. Depreciation/Amortization
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Fixed Assets GL Posting Flow Part 2

Back in September, I started a series and honestly figured I would not have taken this long to get to “part 2”! What I’m going to do is make this part of my #TipTuesday series and try to get through it a little bit faster!

Today’s post is what happens during the Depreciation routine in Fixed Assets, from a GL posting flow perspective. The previous post in this series was GL posting flow around additions, in 3 specific areas:

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Back-dating Fixed Asset Retirements

Today’s #TipTuesday is about a message you may receive if you back-date a Fixed Asset retirement in Dynamics GP. I completed a project recently where the client was catching up on some IFRS asset derecognition that, in some cases, had occurred in prior years by the time we got around to doing the retirement in Dynamics GP. While this isn’t an everyday occurrence, if you have to do this yourself, you may get an odd message!

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Cdn Payroll Basic Personal Amount calculator

If you are reading this and a user of Microsoft Dynamics GP and Canadian Payroll, you’ll likely have already read my previous post where I’ve indicated that the Canadian Payroll module will not automatically calculate the Basic Personal Amount (Federal) for you.

If you are reading this and are not a user of Dynamics GP: don’t worry. The information in this post is generic and should be able to be used to calculate the Federal BPA for employees regardless of the payroll software you are using.

In this post, I’m simply going to outline a way to do the calculation and have included a spreadsheet for you to download if you want a quick starting point to manually determine what an employee’s Basic Personal Amount (Federal) should be, when they fall in the income range of $150,473 to $214,368.

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Excel Background Refresh & Pivot Tables

Welcome to my first 2020 #TipTuesday post. Today’s topic is Excel and how a background refresh setting can impact refreshing pivot tables.

The background to this post is related to a report I was creating for a client to validate timesheets prior to approval. The report has a couple of queries in them (from SQL) and a pivot table to summarize the data. In order to make the refreshing easier, I created a tiny bit of VBA and a button for the users to click when they wanted to refresh the data, to pull in the latest timesheets. When testing it, it was doing everything except updating the pivot table. Here’s how I resolved that!

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SmartList Export Options

Today’s #TipTuesday post is the last in my mini-series of SmartList tips for Dynamics GP. I’m going to walk through a very simplistic example of an export from an Account Transactions smartlist, to Excel, where a macro will do some basic formatting and create a formula for Net Amount.

The method I show below is just one way to do this, and it’s a mini end-to-end example that you can follow if this is your first time using this feature. The intent of SmartList Export Options is to automate repetitive tasks. If you export SmartLists a lot and continually do the same things to the exported file, then read this post to see how you might be able to automate part of your work with that particular export. While the example is simplistic, the options are fairly limitless with what you could do with VBA in Excel!

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Excel tip – is X in the list?

Today’s #TipTuesday is a detour from my recent SmartList tips for Dynamics GP, and I’m going back to Excel for this one.

I have been working on a project recently where some data validation is needed to ensure that user-entered data on some forms is valid. I want to have some visual validation for Accounting when reviewing these forms prior to uploading the data into Dynamics GP to determine in advance if the G/L Accounts exist, or if the Job/Project and/or Cost Code/Category exists. In my use-case, I can’t use the built-in Data Validation features as the lists would be too lengthy to be manageable, so the fields are simple text fields, prone to errors and typos.

I want an easy way to highlight invalid entries before proceeding further in the process, during the review stage. Specifically, I want to use Conditional Formatting to highlight anything that can be validated if it isn’t in various lists (of accounts, jobs, cost codes etc.).

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